Case Study
Project Management
Overview
One Assistant, Every Board Under Control
A twelve-person design studio was running client work across four tools and a founder's memory. Deadlines slipped quietly until someone chased them loudly. Taskwren placed a dedicated project assistant to own the boards, the standups and the weekly report.
Within a month every project lived in one place, every task had an owner and a date, and the founder's Monday started with a one-page status instead of a scavenger hunt.
How We Did It
Challenge, Approach, Outcome
The challengeFour tools, no owners, no dates. Status lived in chat threads and the founder spent Fridays reconstructing the week instead of reviewing it.
The approachOne board per client, daily 15-minute standup notes, Friday status compiled by the assistant — with blockers escalated the same day, not the same week.
The outcomeMissed deadlines fell away in the first quarter, standups run without the founder, and clients now praise the studio's communication in reviews.
Deliverables
What the Assistant Owns Weekly
- Unified task boards with owners and due dates
- Daily standup notes and blocker escalation
- Friday one-page status for founders and clients
- Meeting agendas, notes and action tracking
